supplier privacy notice

Yate Supplies respects your personal data rights and is committed to ensuring your privacy is protected. We have developed this privacy notice so that our suppliers and their employees (you) understand how Yate Supplies collects, uses, stores and secures any personal information you provide.

Personal data is collected for legitimate business purposes in order to administer your account and run our business. Should we ask you to provide certain information by which you can be identified then you can be assured that it will only be used in accordance with this privacy notice. By supplying us with goods or services you are accepting the practices set out by this privacy notice. If you have concerns about this privacy notice please contact us and we can discuss these with you. Please do not proceed with the supplying us until your concerns have been alleviated.

Yate Supplies may change this notice from time to time. Any changes will be posted on our website www.yatesupplies.com. Any material changes will be communicated to you directly prior to them becoming effective.

 

Collection and use of data

We may collect the following information:

  • Name and job title
  • Contact information including email address
  • Bank account details and payment terms
  • Information regarding quality systems and responsibility
  • Reference information from referees supplied by you
  • Product information

 

We require your information for legitimate business purposes to run our business and in particular for the following reasons:

  • To contact you about a potential supply arrangement and any future business opportunities
  • To purchase goods and/or services from you
  • Internal record keeping and account administration
  • To carry out our obligations arising from any contract entered into by you and us
  • To improve our products and services
  • To cite you as a referee

 

Sharing data

We may share your data for legitimate business purposes.

  • With our employees, agents and/or professional advisors
  • With third party suppliers, including our banks and other payment processing providers, and/or subcontractors who provide services to us
  • Our customers both current and future
  • With other Yate Supplies entities, current or future
  • With other third parties if we sell all or part of the business or through a business restructure or reorganisation.
  • Where we are under a legal obligation to do so for example, under statute, to prevent fraud and other criminal offences, from a court order, HMRC or the police.

We will not sell your data to third parties or share your information with third parties for marketing purposes.

 

Choice

You have a choice as to whether or not you receive information from us. If you do not want to receive direct marketing from us you can opt out when your account is created. If you want to change your marketing choice at any time then email info@yatesupplies.com or write to us at Yate Supplies, 26 North Road, Yate, South Gloucestershire, BS37 7PA and your change request will be processed.

 

International transfers

As part of our normal course of business we do not transfer personal information outside of the European Union (EU) but if this does occur we will take steps to ensure that appropriate security measures are taken to protect your information.

 

Accuracy

The accuracy of the information we hold is important to us. If your information changes or you believe the information we hold is incorrect or incomplete, please email us at info@yatesupplies.com or write to us at Yate Supplies, 26 North Road, Yate, South Gloucestershire, BS37 7PA as soon as possible.

 

Rights

You may request details of the personal information we hold about you. A small fee will be payable to cover our administrative costs in providing this information. If you would like a copy of the information we hold on you please email us at info@yatesupplies.com or write to us at Yate Supplies, 26 North Road, Yate, South Gloucestershire, BS37 7PA.

 

Security

We are committed to ensuring that your personal information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

 

Retention

We are legally required to hold certain types of information for seven years to fulfil our statutory obligations. Outside of this, except in exceptional circumstances, your personal information will be stored on our system during our relationship and for two years after you stop using Yate Supplies.

 

Contact us

If you have any questions, complaints or concerns regarding this privacy notice or our information collection practices please contact us:

  • By email to info@yatesupplies.com
  • By letter to Purchasing, Yate Supplies, 26 North Road, Yate, South Gloucestershire, BS37 7PA